Info for Faculty and Staff
Faculty and staff at the UR School of Nursing, and all UR employees working in Helen Wood Hall, may reference this page for updated information related to COVID-19 safety procedures, requirements, and resources specific to the School of Nursing.
The School of Nursing advises all faculty, staff, and students that any and all activities that can be accomplished remotely should continue to be done from a distance until local public health officials deem it safe to return to campus.
Individuals who do return to campus should remain on campus only for the time necessary to accomplish their required on-campus activities and follow the established protocols to reduce the spread of COVID-19: daily screening with Dr. Chat Bot, physical distancing, wearing appropriate personal protective equipment, and practicing good hygiene and sanitizing habits.
Additional information for all University faculty and staff can be found on the University of Rochester Coronavirus Faculty & Staff webpage and the URMC Resdesigned COVID-19 online portal. (URMC Network access required).
Requirements for All Faculty, Staff
All faculty and staff are required to take training called COVID-19 Generic Safety Training available in MyPath. This mandatory training should be completed prior to returning to campus.
Faculty and staff are also encouraged to make the #URCommitment to act in the best interests of our collective health and safety, in accordance with public health guidelines and directives from our state and local officials. Read more here.
If you have questions or concerns about something you have observed or are experiencing related to COVID-19, including gatherings, mask-wearing, social distancing, or any other issue that presents a risk to individual or communal health, please visit the University’s Community Concern page.
Returning to Helen Wood Hall to Work On-Site
All faculty and staff who will work onsite routinely for fall 2020 must get approval from mission administrators. Building occupancy will be monitored with the goal to maintain no more than 25 percent occupancy for faculty and staff.
If approved to work on-site, please note the following:
Complete the Dr. Chat Bot symptom survey before entering the building (or any University of Rochester facility), and receive a notification that you are clear to go into work that day.
Access to Helen Wood Hall is currently limited to a reduced number of faculty and staff, and students who are attending labs or clinical assignments. The building is secured, and entry is permitted for School of Nursing students and employees through any of the building’s swipe-enabled entrances with a School of Nursing ID badge. Entry through the front door facing Crittenden Blvd. is permitted by swipe access for anyone with a URMC ID badge Monday – Friday from 7:30 a.m. to 3 p.m.
Follow COVID safety precautions and requirements as outlined by the COVID-19 Generic Safety Training found in MyPath. Every time you will be in Helen Wood Hall, you must:
- Maintain safe physical distance of at least 6 feet wherever possible, observing occupancy guidelines for all public spaces within the building.
- Wear a surgical mask or cloth face covering at all times and in all settings within the building, including classrooms, hallways, bathrooms, stairwells, etc. Mask exemptions are limited to being outdoors with greater than 6 feet of separation from others.
- Practice good hand hygiene by using hand sanitizer or washing hands frequently, and avoiding accidental contamination by not touching your face.
- Disinfect surfaces you need to interact with before and after using them.
To request Personal Protective Equipment (PPE) — including face masks, face shields, gloves, hand sanitizer, wipes — for use in research, clinical, or lab environments, please email SON-COVID@urmc.rochester.edu.
Offices that are not single occupancy must be reconfigured to ensure six feet of separation. Please contact SON-Facilities if you have concerns about your office.
All employees working in the building must track the individuals to whom they come into close contact for contact tracing purposes (if necessary) to help control the spread of the virus.
The atrium, student lounge and kitchens, and Evarts Lounge will be closed. All classrooms, meeting rooms, and public spaces have new maximum capacities to ensure appropriate social distancing.
- Copy rooms, break rooms (except 2W-134), kitchens, and mail rooms should have only one person in them at a time. Signage with reminder details is posted on each door.
- The second floor break room (2W-134) may have two people at a time. To help with flow, please do not eat in this room. Please take food back to your office to eat. Observe social distancing and mask requirements even with limited use.
- Social sharing of food and beverages is not permitted so please do not leave food items on the table to share. We will not supply coffee for the time being.
For room scheduling, please refer to the maximum capacities outlined below.
|ROOM #||COVID LIMIT|
Visiting Helen Wood Hall
Access to Helen Wood Hall is currently limited to a reduced number of faculty and staff, and students who are attending labs or clinical assignments. We ask that faculty and staff who are not approved to work on-site restrict their presence in the building to the minimum necessary. Meetings should be conducted virtually rather than in-person.
Faculty and staff who need to visit the building to print materials or to retrieve items need to follow COVID safety precautions and requirements as outlined by the COVID-19 Generic Safety Training found in MyPath, but do not need approval from their mission administrator prior to the visit. Visitors will need to complete the Dr. Chat Bot symptom survey before entering the building (or any University of Rochester facility), and receive a notification that you are clear to go into the building that day.
Overall building capacity has been reduced to 25 percent in order to provide for appropriate physical distancing. Public gathering locations, such as Evarts Lounge, the atrium, and the student lounge, are currently closed. All meeting rooms and public spaces have new maximum capacities that must be observed. This is indicated by signage and will be enforced by room scheduling.
The building is secured, and entry is permitted for School of Nursing students and employees through any of the building’s swipe-enabled entrances with a School of Nursing ID badge. Entry through the front door facing Crittenden Blvd. is permitted by swipe access for anyone with a URMC ID badge Monday – Friday from 7:30 a.m. to 3 p.m.
Visitors to Campus/Events on Campus
With the exception of University medical and clinical care facilities, the University continues to be closed to outside guests or visitors until further notice. Those who must visit campus—vendors and service personnel who are essential to campus operations, for example—must wear face masks or coverings when in public spaces, must verify they are symptom free, and maintain physical distancing of at least six feet.
Please email firstname.lastname@example.org with questions about hosting any SON-related events.
The University continues to require the majority of employees to work remotely by indicating that all work that can be done remotely should continue remotely for the foreseeable future. Once in-person activities begin to resume, all meetings where social distancing cannot be maintained, project discussions and seminars should continue to be conducted electronically (e.g. Zoom or Phone).
The University is developing a new Remote Work Policy and building job assessment guidelines and processes for establishing a more effective remote workforce and environment where it is appropriate long term. Once available, we will share the link to the policy here.
Attending Meetings Remotely (Zoom)
Zoom video and web conferencing allows up to 300 participants to simultaneously collaborate over the Internet. You can attend video or audio meetings, share presentations, hold training seminars, and more from any location with a computer and Internet connection.
The School of Nursing offers virtual assistance with Zoom class sessions. Please contact SONHelp@urmc.rochester.edu at least one business day prior to your class and someone from our team can join your class session to help facilitate as needed.
For additional resources, see:
- Teaching During Times of Disruption website, a guide to help faculty identify and become acquainted with alternatives to face-to-face instruction, including workshops and tutorials
- Zoom Video and Web Conferencing support site from University IT
- Download School of Nursing Zoom Backgrounds
Instructional Design and Tech Support
The School of Nursing Instructional Design Team supports faculty in their pursuit of excellence in education to promote the success of all students. Together with IT Services, the team offers support with recording equipment, media assistance, and future course preparation, as well as designing online courses and implementing experiential learning strategies.
To request support, contact:
School of Nursing Instructional Design/IT Command Center
7 a.m. to 5 p.m. Monday to Friday
(585) 275-7500 (Urgent Issues)
Non-urgent/non-immediate support needs, email:
Resources for Researchers, Research Administrators
Researchers who are conducting in person studies with human subjects are required to take COVID-19 Education and those who are working in labs using and/or collecting biologic specimens are also required to take COVID-19 Laboratory Specific Training found in MyPath.
Detailed information, applicable to all laboratory research at the University can be found on the Coronavirus Research at URMC webpage.
For a list of resources related to sponsored programs, pleased reference the Office of Research and Project Administration webpage.
Frequently Asked Questions
The School of Nursing has put together information relevant to prospective students, new students, and returning students. Please share these pages with your students as appropriate. You may also email SON-COVID@urmc.rochester.edu with additional questions.
If you have a URMC email address, you already have a Zoom account. We’ll help you with accessing it.
- Please go to rochester.zoom.us and select “Log In”
- Use your NetID username and password (same as Blackboard)
- Please go to urmc.zoom.us and select “Log In”
- Use your AD username and password (same as logging into your computer)
***The main difference between these 2 accounts is that the URMC Zoom is HIPAA compliant, whereas the NetID Zoom is not. Most instructors do not need this additional piece to successfully run classes remotely.
Here is a quick video on how to schedule your own Zoom meetings: https://support.zoom.us/hc/en-us/articles/201362413-How-Do-I-Schedule-Meetings-
Here is a step-by-step guide to secure your Zoom meeting as a host: https://tech.rochester.edu/securing-zoom-meetings/