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SECTION II: Policies and Procedures for all Students

Academic Records

The University may publicize or respond to requests for directory information (as defined below) at its discretion. However, the use of records for commercial or political purposes is prohibited unless approved by the appropriate Dean. Currently, enrolled students may request that directory information be withheld from disclosure by making a request, in writing, to the Registrar of the School of Nursing. Students choosing to do this must provide consent in writing when requests are received to verify enrollment or degree completion. The University assumes that failure on the part of the student to specifically request the withholding of any directory information indicates approval of disclosure. The University considers the following to be directory information:

  • Name
  • Campus address
  • Email address
  • Home address
  • Telephone number
  • Date and place of birth
  • Academic fields of study
  • Dates of attendance
  • Photographs
  • Participation in recognized activities and sports
  • Degrees and awards
  • Weight and height of athletic team members
  • Previous educational agencies or institutions attended.
  • Other similar information.
    • (See Appendix B for the complete policy of the Family Educational Rights and Privacy Act)

Student Access to Records Link to section

Students in the SON can view their academic records online through UR Student. This includes course registration, grades, academic history, holds, and financial account information.

The SON also maintains academic information on all students and graduates of the School. Students who wish to examine their hard copy records may do so by making an appointment with the Registrar.

Types of information that may be found in some records of current students when appropriate include:

  • Change of Status Form
  • Letters regarding academic action (e.g., probation, separation)
  • Approvals for courses taken outside the SON, and the respective transcripts and syllabi. 
  • Descriptions and evaluations of independent study courses

Transcripts Link to section

Through a partnership with the National Student Clearinghouse (NSC), students and alumni can order both electronic and hard copy transcripts online through the NSC Transcript Ordering Center.

  • Electronic transcripts are securely delivered within one business day of the completion of your order.
  • Hard copy transcripts are sent within three to five business days after the completion of your order.
  • Students will need to provide either their URID or Social Security number to validate their request. 
  • Order updates will be sent to you via email and text messages (optional). You can also track your transcript order online.
  • Students will have the opportunity to upload any necessary attachments to be included with their transcript order.

Prior to ordering your transcript, please inspect your record via UR Student  to confirm all grades, degrees, and honors have been posted. See the transcript key for information on how to read your transcript.

The National Student Clearing House offers the following delivery options for transcripts:

  • Electronic transcripts ($3.90 per destination address)

  • Hard copy transcripts ($2.90 per destination address with up to five copies per destination address. For example, one transcript or five transcripts to the same address within the same order would be a total of $2.50)

  • FedEx options: United States ($27.90); Canada/Mexico ($52.90); all other international ($52.90)

    * NOTE: FedEx will NOT deliver to a PO BOX; it must be a physical mailing address.

You can pay for your transcript order with any major credit or debit card. Your credit or debit card is not charged until the University of Rochester sends your transcript(s). However, if you use a debit card, your bank may put a hold on your funds when we pre-authorize your payment. If you have questions about the pre-authorization, please contact your bank.

If you have any questions about ordering transcripts, please call the University Registrar's transcript line at (585) 275- 5131. If you are experiencing issues with ordering online, please check the NSC system requirements page to make sure your browser is compatible. If you experience issues with the NSC site above, you can also go directly to the National Student Clearing House website, hover over Order-Track-Verify, select Order or Track a Transcript, and locate the University of Rochester in the drop-down menu to start your transcript order.