Refund Policy & Schedule
Whether you are dropping or withdrawing from a course, after class begins there is a prorated refund schedule in effect that may impact your account.
This refund policy is applicable to all students, including those with University tuition waivers, so that those with tuition benefits are then responsible for a balance of the tuition. Please contact the Registrar for drop and withdrawal dates for summer courses or any other course that does not follow the standard fourteen-week semester.
For Dropping a Course
This policy defines the institutional tuition refund per course when a student voluntarily withdraws (drops) from a course during a period of enrollment. The following schedule for tuition refund is to be applied to the individual course.
For online prerequisite courses (NSG 305, 309, 310, 311, 312, 313, 315, 322 & 323), RN First Assistant Program (NSG 488), Legal Nurse Consultant (NSG 435), Medical Terminology and Care Manager Education Program: There are no refunds given after student is given access to the course material and/or once the class begins.
Note: Course fees and lab fees are not prorated or refunded in any way. Also, note that the above refund policy is applicable even if you have tuition benefits. You are responsible for the cost of the course minus the refund according to the schedules above.
Students declaring withdrawal or inactive status for medical reasons or other extraordinary circumstances may be granted prorated charges throughout the term with the approval of the Associate Dean for Education and Student Affairs. Students receiving financial aid are advised to check with the Financial Aid office before changing their status to see if their aid will be affected. Students receiving SON Scholarship support should also check with the SON Scholarship team at SONScholarships@urmc.rochester.edu.
For Withdrawal/Leave of Absence
This policy defines the tuition refund when a student voluntarily or involuntarily withdraws from all courses within a term.
An active student who withdraws or takes a leave of absence from the School of Nursing on or after the first day of classes and through the seventh day of the term (first week) will receive a full tuition and fee refund (100%). An enrolled student who becomes inactive on or after the eighth day of the term but before the time when they will have completed 60% of the period of enrollment will have their institutional charges and institutional aid adjusted based on a daily proration of attendance.
Federal financial aid is adjusted as described below. A student who withdraws or takes a leave of absence after the 60% point of the period of enrollment will receive no refund of institutional charges or financial aid for that term. This is likely to impact renewal eligibility for financial aid in the next period of enrollment. For more information, contact the Financial Aid office and/or see the Satisfactory Academic Progress policy for details.
Per federal regulations, a student earns aid based on the period of time they remain enrolled, including during the first week of classes. Unearned Federal Title IV funds, other than work-study, must be returned to the appropriate federal agency. During the first 60% of the enrollment period, a student earns Title IV funds in direct proportion to the length of time they remain enrolled. A student who remains enrolled beyond the 60% point earns all the aid for the payment period.
For example, if a period of enrollment is 100 days and the student completes 25 days, then they have earned 25% of their aid. The remainder of the aid must be returned to the appropriate federal agency. Unearned aid must be returned to the specific programs, in order, up to the total net amount disbursed from each source. The order of return is as follows: Unsubsidized Direct Loan, Subsidized Direct Loan, Perkins Loan, Direct Graduate PLUS Loan, Direct Parent PLUS Loan, Pell Grant, FSEOG, Iraq & Afghanistan Service Grant.
